Whether you are running a startup or a full-fledged enterprise, your employee’s productivity plays a major role in your company’s growth. And it is really hard to keep track of one’s productivity. With the massive development in technology, distracting from it is quite easy. Undoubtedly, Social media has helped us stay connected to each other 24/7 and made our lives easier, yet followed by a bunch of drawbacks and consequences. . According to a survey conducted in 2019, an average employee spends 44 minutes on social media, 26 minutes searching for new jobs, and 1 hour 5 minutes for reading news on websites.
Here we have gathered 10 things you need to know about employee’s productivity and how you can optimize itusing these small and simple tricks.
1. Know your employee
Knowing your employee’s behavior and skill is essential for maximizing their productivity. For example, you have a really creative and out of the box thinker which can give you very innovative ideas that can further help you grow your company. But if they are given more rule-intensive, detail-oriented work they won’t be able to give out their best or show full potential.
Before giving your employees an assignment, try to ask them in which field they can perform well. Figure out which job would be best suited for that person.
2. Use accurate tools
In today’s ever turbulent contemporary business environment, no organization can perform at its peak level unless every employee of a company is determined to improve it’s productivity level. Some business owners fail to monitor the daily productivity of their staff members.
To sort out this problem technology has helped us a lot, we no longer have to wait for long duration employee’s performance appraisal programs to know how productive our employees are. Today employee time tracking software and time management apps are able to sort this problem out. With their remote employees monitoring system employers can track their performance while sitting halfway across the world.
3. Appreciate with incentives
Everyone’s incentives are different. For some its financial rewards, for some, it’s a short break or vacation and there are those, for whom a mere compliment will suffice. Identify the way first how they feel appreciated and then do make them feel that their efforts are being recognized and valued.
Monetary gains are not the priorities of every employee. Yes everyone works to earn but some put job satisfaction as their foremost preferences.
4. Train and retrain
Cutting out training sessions and bringing everything at once may seem the right way to save the company’s time and money. However, this approach could unintentionally backfire causing inefficiency. Take some time out and start with task zero guidance.
Help them to expand their skills, don’t throw work on them at once. There are a number of ways you can develop your employee’s skills. Arrange seminars, individual coaching or even increasing their responsibilities. These opportunities can improve your employee’s skills and your company will have benefits in the long run as well.
5. Feedback is the key
There is no hope for your employee’s improvement if they can’t know where they are lacking. Let your employees know where they are excelling and in what areas they can work on, in order to be more productive.
Arrange a small meeting, maybe twice a month. Getting feedback doesn’t only tell you about your employee’s productivity but also encourage the culture of open dialogue.
6. Let them know your vision
Maintain a clear relation with your employees. Let them know what your goals are, what vision do you have about your company, you can’t expect them to be efficient if they don’t have a focused goal to aim at. Let them know specifically what you expect from them, and tell them what impact will their work has on the company. While you are on it, make sure your goals are clear, attainable, practical and timely.
Before assigning any task ask your employees if they are completely equipped with the right tools to do it.
7. Make them part of your decision-making process
When you are setting goals and priorities for them. Make them sure that they are part of the process too. Let them tell their decisions and suggestions. This will also let you know what their approaches are and you might even get a better idea too. If somehow you find their suggestions practical enough, encourage them by taking their suggestions on board.
And don’t forget to follow up on them, if your gesture was good enough to experience better performance or not.
“No matter how busy you are, you must take the time to make other people feel important.” – Mary Kay Ash
8. Keep your relation transparent
When comes to maintaining an employee and employer relation you need to be clear as crystal. There has to be transparency in every aspect. Especially about how their performance is being monitored. And let them know the insights and results too. Also be clear about your expectations, goals, and feedback as well.
If you are monitoring their performance by any time monitoring software, let them know about it. In this way, they will also know where they are lacking and you won’t have to be the one telling them to improve in certain areas. When employees learn their mistakes themselves they improve it in a miraculous way.
9. Equip your employee with required tools
The productivity of an employee can be lowered down by 40 to 50% if they are not equipped with the right set of tools. It is your company’s duty to provide them the gadgets to get the work done. Don’t let them give any excuse regarding this field. You wouldn’t really like to listen that your work wasn’t done because their system was down.
10. Treat employees as people
You need to understand that people have lives outside of work too. And we should have some precedence over work when it comes to personal life. Try to be more corporative with your employees, understand their emotions and treat them as normal human beings. With this small gesture, you will gain a lot of respect and your employees will pay you back in form of productivity.